Navigating File Storage Pitfalls in Jira & Confluence: How Team Files App Offers a Better Way

If you've ever dealt with project management, you're probably already well-acquainted with Confluence and Jira. While they are powerful tools for cross-collaboration and intuitive workflows, they suffer from certain drawbacks — file storage limitations.

You might have noticed the signs: the struggle to squeeze just one more file into an already crowded space, or the lagging performance slowing your project's pace to a crawl. Aside from being a major inconvenience, this issue can potentially disrupt your project's flow and your team's productivity.

Addressing this problem does require some elbow grease, particularly in the form of an external solution.

Enter Team Files

As one of the most comprehensive file management apps available in the Atlassian Marketplace, Team Files is designed specifically to address the limitations of file storage in Jira and Confluence.

Read on to explore how Team Files can help you overcome file storage troubles and enhance your project management experience.

What Are the File Storage Pitfalls in Jira and Confluence?

Issue #1: Limited Capacity Based on Subscription Plan

Confluence and Jira have certain limitations on file storage, but they vary depending on subscription plans.

For Confluence:

  • The Free plan offers 2GB of storage.
  • The Standard plan provides 250GB of storage.
  • Both the Premium and Enterprise plans offer **Unlimited** storage.

For Jira:

  • Similar to Confluence, Jira Cloud also offers different storage capacities based on the subscription plan, with options ranging from 2GB to Unlimited storage.

As your project data accumulates, you might find that the storage limits in the standard subscription plans become insufficient. Simply deleting files from a space does not always free up storage immediately. Files need to be purged from the system to truly free up space.

Because of the above, teams will need to monitor their storage usage carefully or resort to upgrading to higher storage plans to deal with these constraints. However, upgrading plans will also require investment or the integration of external storage solutions to ensure seamless project management.

Issue #2: Potential Performance Issues

It should be noted that the effect of attachment size on overall performance within Confluence is negligible at best. Performance issues are more likely to stem from the extensive use of external scripts for bulk operations and automation rather than from the volume of stored files or documents itself.

Your Confluence Data Center's performance is closely linked to how fast your storage can operate. If your storage is on the slower side, you might notice a lag in loading content. In the case of those hefty video files you're considering storing directly in Confluence, it's worth exploring alternatives like hosting your videos on a private YouTube channel. This way, you can still share and embed these videos within Confluence, but without straining your server.

Issue #3: Version Control

Sifting through multiple versions of the same file, trying to figure out which one is the most up-to-date, is like trying to find a needle in a haystack. Tracking changes, and ensuring team members are working on the most recently updated information can be a complex and time-consuming process — we know it all too well.

Without proper version control systems, there's a risk of file duplication, which further contributes to storage limitations down the line.

How Team Files Can Help Solve Your File Storage Issues in Jira and Confluence

Here’s how Team Files can revolutionize your file management experience:

  • Full File Management Capabilities: Imagine being able to organize, access, and manage all your project files without ever leaving your Jira or Confluence workspace. Team Files delivers this convenience directly to you by allowing you seamless navigation and interaction with your files and folders.
  • Secure File Linking: Say goodbye to worrying about running out of space on Jira and Confluence. Team Files empowers you to link essential documents and folders directly to your project spaces. This way, you always have what you need, right where you need it.
  • External Storage Integration: Whether you're a fan of Google Drive, SharePoint, Dropbox, or any other cloud storage option, Team Files lets you integrate these services directly into your workflow. Upload files to these platforms and attach them to your Jira and Confluence issues or pages effortlessly and keep your internal storage free for other needs.
  • Real-Time Collaboration: With Team Files, your team can edit and work on documents together in real-time and directly within Jira and Confluence. When everyone is always on the same page, there is less room for duplicates and by extension, junk files.

What to Expect with Team Files?

While Jira and Confluence offer robust solutions for team collaboration and project management, file storage remains a critical weakness. Thankfully, these issues can be circumvented with Team Files' comprehensive file management features.

Say goodbye to the days of cluttered folders, storage woes, and version control nightmares. Embrace a new era of productivity, security, and efficiency with Team Files.

Learn more about how Team Files can boost your team’s efficiency in Confluence and Jira.

June 10, 2024